The motorhome rental pick-up/return depots
are located at Denver*, Las Vegas, Los Angeles,
New York (New Jersey, actually), and San Francisco.
The minimum official motorhome rental duration is 7 nights.
However for persons who reside outside North America and thus take advantage of the international rates,
the minimum duration for RV rentals out of San Francisco and in conjunction with the Burning Man festival is 10 nights.
The IdeaMerge online reservation
software figures this minimum into the total price.
One-way motorhome rental is possible with Road Bear between these USA depots
for the following one-way fees*:
Our online reservation software accounts for such itineraries and one-way motorhome hire fees.
IMPORTANT: motorhome rental clients arriving on flights from overseas
are not allowed to pick-up their motorhome on the day their flight arrives,
this constraint being imposed by Road Bear RV's insurance company
in recognition of the naturally fatigued state of such clients
upon their flight arrival in the USA.
IMPORTANT: Canadian residents are not permitted by Canada to rent a motorhome in the USA
to travel in Canada. A similar restriction applies to Mexican residents renting in the USA and
wanting to travel in Mexico.
Shuttle transfer is offered 11 am to 1 pm only
free of charge from/to the relevant
airport area
— i.e. departing the rental depot at
about 11:00 am, arriving at the airport area about 11:30 am – 12:00 noon, and returning
to the rental depot by about 1:00 pm —
and to/from the Las Vegas "strip";
but it is not offered to/from Manhattan nor
to/from New York's JFK and Laguardia airports (only to/from the nearby Newark, New Jersey,
airport area, i.e. the EWR area), and it costs US$ 50 to/from
certain locations in the other metropolitan areas.
Clients opting for such
transfer should telephone the depot the day prior to the pick-up day,
to finalize and confirm plans.
The complimentary permitted amount of luggage the shuttle will take is
in accordance with the airline regulations: two suitcases weighing
no more than 50 pounds (23 kilograms) plus two pieces of hand luggage
per person. Excessive luggage is the client's responsibility.
Note: The reason we say the shuttle serves the "airport area" is because of the following caveat from
Road Bear RV regarding airport pick-up:
Note: for motorhome travel soft-sided or collapsable bags are
the best sort to use.
Motorhome rental pick-up (or return) is not possible directly at locations
other than the depots.
The motorhome rental depots are open for pick-up Monday–Friday,
noon to 4 pm, i.e. weekdays in the afternoon; and
on Saturdays from noon to 1 pm and perhaps (by special appointment)
later on Saturdays.
Morning pick-up is not bookable.
The depots are open for standard return
Monday–Saturday, 8 am to 10:30 am, i.e. mornings.
A non-standard return time (i.e. an afternoon return) entails an extra night's worth of cost,
and a Saturday afternoon return entails charge for Sunday night as well.
The Road Bear RV imposes these standards such that most of its motorhomes can be prepared during regular business hours and delivered to a client on the same day that the motorhome is returned by the previous client. Thus the vendor doesn't lose out on renting that motorhome for that night.
A Saturday afternoon return means the vendor doesn't have time to prepare and rent the motorhome to someone else for Saturday night; and because the vendor is closed Sundays, the vendor cannot rent the motorhome Sunday night too.
The IdeaMerge software accounts for non-standard pick-up and non-standard return times.
A fee of US$ 30 per hour or US$ 300 per night applies to late return of the
motorhome. The depots are closed during certain holidays, which are accounted for
by our online reservation software.
Road Bear RV provides free storage of luggage at the rental depot
(but at the client's risk).
Again, for motorhome travel soft-sided or collapsable bags are
the best sort to use.
If you want to park a car at or near the motorhome rental depot for the duration of your camper rental,
please contact the depot directly a day or so before your rental, this to learn whether
they happen to have room. Such parking is generally at the client's risk.
A thorough explanation and demonstration of the rental motorhome will be provided
upon pick-up. This orientation, together with completion of the relevant
paperwork, requires approximately one hour.
Travel with the rental motorhome to Alaska, the Yukon, or the NW Territories
requires authorization from the vendor.
The vendor does not allow travel into Death Valley from 15 June through
15 September. Travel into Mexico is not allowed.
Where/when the ambient temperatures of the low-altitude regions near the
depot are expected to be below the freezing point during a client's rental,
the motorhome will be delivered to the client
with its water/waste system drained, hence neither the sink, the
shower nor the toilet can be used; and if the client re-hydrates this
system during the rental and returns the motorhome as such, a US$ 100 fee
will be charged to the client upon return. In contrast, if such temperatures
will or may be encountered only at higher altitudes or otherwise sporadically
during a client's rental duration the motorhome may or will, respectively, be
delivered to the client with its water/waste system hydrated.
Regardless, in all cases the client is responsible for any damage to the water/waste system
due to freezing. Which is to say, the client should be sure the water/waste system
is drained of water before using the motorhome where that water system might freeze.
Of course upon the pick-up occasion the vendor can provide instruction regarding
the draining and rehydration of that system.
In this light note that the Denver depot is closed December through February.
The Road Bear RV rental depot addresses and contact numbers are as follows:
